Privacy notice

How REC Partners collects, uses, and protects your personal data.

Effective 20 May 2026

This notice sets out how REC Partners Ltd ("we," "us," "our") handles personal data when we engage with prospective and existing clients, contacts at sport rights-holders, sponsor brands, and the wider sponsorship industry. It is written to comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations 2003 (PECR).

1. Who we are

REC Partners Ltd is a private limited company registered in England and Wales. The company was incorporated as "Clearance Advisory Ltd" on 19 May 2025 and changed its registered name to "REC Partners Ltd" by special resolution registered at Companies House in 2026. The company number (16459225) is unchanged.

2. What data we collect

Business contact data on prospects and contacts

Name, work email address, work telephone number where publicly available, current employer and role, professional social-media handles (e.g. LinkedIn), and our own internal notes on why we believe there is a relevant commercial conversation. This is the data we use to conduct business-to-business outreach.

Data on clients and counterparties we work with

When you engage REC for advisory or sponsorship work, we collect the data necessary to deliver the engagement: contractual identifiers, billing information, communications, and any commercial information you share with us in the course of the work.

Website data

Our website (recpartners.co.uk) uses standard server logging (IP address, browser type, pages visited) for security and basic analytics. We do not currently use third-party tracking cookies or behavioural-advertising cookies. If this changes, this notice will be updated and the cookie banner will reflect it.

3. Where we get the data from

Business contact data on prospects is sourced from:

• Public sources — company websites, LinkedIn profiles, professional press, public sponsorship announcements.
• Business-data providers we license under their terms — currently Apollo.io for contact verification and firmographic data.
• Direct introductions and referrals from our network.

4. Why we use the data — our legal basis

For outreach to business contacts at sport rights-holders, brands, and industry intermediaries we rely on the legitimate interest lawful basis (UK GDPR Art. 6(1)(f)). Specifically, our legitimate interest is identifying and engaging professional counterparts who may have commercial interest in REC's advisory and brokerage services. We assess this against your fundamental rights and freedoms in a documented legitimate-interest assessment (LIA), available on request.

For cold business-to-business outreach, we restrict initial prospecting to corporate contacts (employees of incorporated companies and LLPs) whose professional role is reasonably connected to sponsorship, partnerships, marketing, commercial strategy, sport investment, or business development. We do not initiate cold outreach to sole traders, unincorporated partnerships, freelancers, or personal email addresses.

For existing-client work, our basis is contract performance (UK GDPR Art. 6(1)(b)).

For statutory and regulatory obligations (tax, anti-money-laundering record-keeping where applicable) we rely on legal obligation (Art. 6(1)(c)).

5. Who we share it with

We do not sell data. We share personal data only with:

• Service providers under contract — for example our email provider (Google Workspace), our scheduling tool (Calendly), and Apollo.io for contact-data services. These providers are bound by data-processing terms.
• Counterparties to a deal you have engaged us on — for instance if we are introducing your organisation to a brand or property as part of an active mandate.
• Professional advisers — lawyers, accountants, auditors, where strictly necessary.
• Authorities — where required by law.

6. International transfers

Some of our service providers (e.g. Google, Calendly, Apollo) are based outside the UK and EEA. Where data is transferred internationally, we rely on the UK Government's adequacy regulations or, where these do not apply, the UK International Data Transfer Agreement (IDTA) or the EU Standard Contractual Clauses with the UK addendum.

7. How long we keep it

• Prospect contact data — up to 24 months from last contact, or until you ask us to delete it (whichever is sooner).
• Client engagement records — for the duration of the engagement and 7 years thereafter for tax and accounting compliance.
• Suppression list (people who have opted out) — held indefinitely for the limited purpose of ensuring we do not contact you again.

8. Your rights

Under UK GDPR you have the right to:

• Access — request a copy of the personal data we hold about you.
• Rectification — correct any inaccurate data.
• Erasure — ask us to delete your data ("right to be forgotten").
• Restrict processing — limit how we use your data.
• Object — object to processing based on legitimate interest, including all direct marketing.
• Data portability — receive your data in a structured, machine-readable format.
• Withdraw consent — where processing is based on consent (rare in our case; mostly we rely on legitimate interest).

To exercise any of these rights, contact team@recpartners.co.uk. We will respond within one month.

9. Opting out of REC outreach

If you no longer wish to receive emails from REC Partners, reply to any email with "unsubscribe" in the subject line or body, or email team@recpartners.co.uk. Every outbound marketing email we send includes a simple opt-out instruction in its footer. We will remove you within 10 business days and add you to our suppression list to ensure you are not contacted again.

10. Complaints

If you believe we have mishandled your data, you can complain to the UK Information Commissioner's Office (ICO):

We would appreciate the chance to address any concerns directly first — please email team@recpartners.co.uk.

11. Changes to this notice

We may update this notice from time to time. The "Effective" date at the top reflects the most recent revision. Material changes will be communicated to clients on active engagements.